NC Employer Tax Forms

Federal Forms • W4 • 941 • 940 • NC Forms • NC-4 • NC-5 • NC Unemployment

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NC Employer Tax Forms

The publications listed below are located on the IRS and North Carolina State Government web sites and require Adobe Reader to view.

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Federal Forms

Application For Employer Identification Number (EIN)

Use Form SS-4 to apply for an employer identification number (EIN). An EIN is a nine-digit number (for example-12-3456789) assigned to sole proprietors, corporations, partnerships, estates, trusts, and other entities for tax filing and reporting purposes. The information you provide on this form will establish your business tax account.

Employee Federal Withholding Allowance Certificate

Each employee needs to complete this form so that the employer can withhold the correct amount of income tax from the employees pay

Federal Employment Eligibility Verification Form

All employee, citizens and non-citizens hired after November 6, 1986 must complete Section 1 of this form at the time of hire which is the actual beginning of employment. The employer is responsible for ensuring that Section 1 is timely and properly completed.  Click on >More Info, for more information about employment of non-citizens.

Employer's Quarterly Federal Tax Return

If you are an employer, you must file a quarterly Form 941 to report: wages you have paid, tips your employees have received, federal income tax you withheld, both the employer's and the employee's share of social security and Medicare taxes, and advanced earned income credit (EIC) payments.

Employer's Annual Federal Unemployment (FUTA) Tax Return

Use Form 940 to report your annual Federal Unemployment Tax Act (FUTA) tax. FUTA tax, together with state unemployment systems, provided for payments of unemployment compensation to workers who have lost their jobs. Most employers pay both federal and state unemployment Taxes. Only the employer pays FUTA tax. Do not collect or deduct it from your employee's wages.

Federal Tax Deposit Coupon (Over the counter version)

Use this form for making your monthly, weekly or semiweekly federal tax payments for employee withholding, employee and employer social security and Medicare taxes (941 payments) and your federal unemployment payments (940) NOTE: THIS FORM MUST BE ORDERED FROM THE IRS (1-800-829-4933).

NC Forms

Registration Application Income Tax Withholding

Use this form to apply for your NC state Identification number.  Your NC state number is similar to your federal EIN.  It is used for filing state withholding and state sales tax collections.  (This form was formally AS/RP1)

Employee North Carolina Employee Withholding Certificate

Similar to the Federal W-4 , this form is completed by the employee so that the employer can withhold the correct amount of state income tax from the employees pay.

North Carolina Withholding Return

Complete this form to pay the state income tax withheld from your employees pay.  Taxes are due on the same schedule as your 941 Federal Taxes. Read the instructions as to when to pay the taxes.

To Download Income Tax Withholding Tables & Instructions (NC-30)- Click on the Year 2010  2009

Electronic Funds Transfer Program - Information Booklet

Effective January 1, 1994, the North Carolina Department of Revenue began requiring taxpayers remitting tax payments in excess of certain dollar amounts to make payments by electronic funds transfer.

Apply for a North Carolina Unemployment Tax Number

Each employer in the state of North Carolina must complete Form NCUI 604, Employer Status Report and submit this form for a determination of liable status. You may file this form online or print either a PDF or Word format copy and mail the form to ESC.  Once you file you will receive by mail a login id and pin to file and pay your taxes online.

Click Here to visit the NC-ESC Website for more information. 

North Carolina Tax & Wage Report for State Unemployment Tax

Use this form for filing your state unemployment payments. The form is filed quarterly. The form NCUI101B is an extension for listing additional employees.

ESC Logo Click Here to FILE ONLINE. You will need your password and pin from ESC.


QuickBooks Payroll Solutions

If you are a QuickBooks user and doing your payroll manually, check out these payroll solutions to help speed your payroll processing and keep you in compliance to avoid unnecessary penalties.

Intuit QuickBooks Basic Payroll

Intuit QuickBooks Enhanced Payroll

Intuit QuickBooks Online

For more info on QuickBooks Payroll, click on the link below to go to their payroll homepage.

QuickBooks Payroll Homepage

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